Group Mailing Lists

About Group Mailing Lists

Group Mailing Lists enable users to send an email to a group of individuals via a single email address without having to add the individual email addresses for all participants. Group members are able to easily read and respond to messages within a single email chain, as well as subscribe and unsubscribe from the list as needed. List managers have the ability to add and remove members and moderate messages before they are delivered to the group.

  • Available to: Faculty, Staff
  • Where to use: Online
  • Cost: Free

Is a group mailing list right for me?

At this time, Group Mailing Lists are reserved for communication workflows that require message moderation. 

What kind a information can be shared in a group mailing list?

As you make decisions on how to manage a group mailing list be sure to fully understand proper use and best practices associated with Data Classification (Confidential, Sensitive, and Public Information).

Helpful Links

Confidential Information

Data Sensitivity: High

Protection of data is required by law (e.g., TPIA, FERPA, and HIPAA data) or contractual agreements. Confidential information presents the most serious risk of harm if improperly disclosed.

Examples: social security numbers, credit card info, personal health records, student records, crime victim info, library transactions, court sealed records, access control credentials

Sensitive Information

Data Sensitivity: Moderate

Data that is releasable in a controlled and lawful manner under the Texas Public Information Act. Sometimes considered public, some assurance is required so release of information is both controlled and lawful. Unauthorized disclosure of sensitive information could adversely impact the university, individuals, or affiliates.

Examples: performance appraisals, employee birth dates, student e-mail addresses, donor information, voicemail, contents of e-mail, unpublished research

Public Information

Data Sensitivity: Low

Information shared broadly, without restriction, and at the complete discretion of the owner. From the perspective of confidentiality, public information may be disclosed or published by any person at any time.

Examples: job postings, service offerings, published research, directory information, degree programs, general information about university products and services

Learn more about Data Classification best practices.

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