Zoom is a web-conferencing tool. Its highly accessible features allow you to attend video or audio meetings, hold webinars, share presentations and transfer files, teach and attend online classes in real time, and much more. Meetings can be joined from desktop computers, laptops, tablets, or smartphones. Sessions can be recorded so those who cannot attend can still benefit from this tool.
- Available to: Faculty, Staff, and Students
- Where to use: Online, University-owned, and personal computers
- Cost: Free
Faculty, Staff, and Students have Zoom Pro access. Use your NetID and password to log into the App or via a Web Browser. See the information below to help get you started using Zoom. Also, see Zoom's Getting Started site.
Many United States-based technology companies are beginning to enforce restrictions to their services in some areas of the globe as tensions rise between nations. In order to comply with U.S. regulations, these technology companies will begin blocking access from users whose IP address originates in a country or region subject to economic and trade sanctions enforced by the U.S. Office of Foreign Assets Control (OFAC).
Due to these requirements, Texas State University cannot guarantee the delivery of its IT services to individuals located in OFAC-restricted regions. A current list of restricted regions can be found on OFAC’s website; however, Texas State is presently aware of the following OFAC-restricted locations.
- North Korea
- Certain regions within Ukraine
This is an evolving situation and the number of technology companies enforcing these restrictions may increase in the coming days and weeks. The following IT services have publicly disclosed when enforcement of restrictions will begin:
We will continue monitoring this situation and will notify you if any additional IT services become restricted or interrupted. If you believe you are in one of the OFAC-restricted locations or have questions, please contact the IT Assistance Center.
Equipment Needed to get Zoom Ready
- A computer or mobile device
- An Internet connection
- Speakers and a microphone
- A webcam
NOTE: Windows S-Mode is not supported.
Zoom License Types
Zoom Meetings and Webinars are similar yet differ in functionality and purpose. Faculty and Staff can submit a request for a temporary Zoom license upgrade for large meetings or webinars. Departments can also purchase Zoom Webinar licenses for exclusive departmental use. More about Zoom license types.
TXST-specific Zoom Virtual Backgrounds
Whether you've got a busy office space or just want to present yourself in a different location, the Zoom Virtual Background feature allows you to display an image as your background during a Zoom Meeting. Check out these backgrounds made just for our TXST community.
FindTime is a Microsoft Outlook add-in tool used to propose meeting times and find what time best works for everyone.
- Find the best times: FindTime shows what days and times work the best for you and the attendees when available using free/busy data.
- All attendees vote: Propose your selected times to all attendees and allow everyone to vote and quickly come to a consensus.
- ...and you’re done! FindTime sends out the meeting invite on your behalf.
See the below help for step-by-step instructions on how to use Zoom.
Best Practices for Online Meetings
See these tips and tricks to help ensure your next online meeting goes smoothly, making it a better experience for everyone.
Prepare for your upcoming live stream or video conference event using this pre-event checklist.
Avoid unwanted activity in your meetings and classes by locking down your Zoom settings.
ITAC Zoom Training
Live training sessions by ITAC are offered to faculty and staff both in a classroom setting and online. Register for a ITAC training session
Zoom Vendor Training
Zoom experts offer live training sessions covering an in-depth review of Zoom services and allow users to submit questions and interact with the trainers. All attendees receive a recording of the event. Register for a Zoom live training session.
Advanced Zoom Room Features in DLP Classrooms
Live Zoom Room training sessions by ITAC is offered to faculty teaching in Distance Learning Platform (DLP) classrooms. Learn how to integrate Zoom into your instruction. Register for a ITAC live training session.
- Equipment and System Requirements
- Log into the Zoom App
- Log into Zoom Online
- Install the Zoom Outlook Plugin
- Profile Settings
- Profile Picture
- Meeting Settings
- Schedule Privilege (Delegate) Settings
- Test Your Video
- Test Your Audio
- Setup Zoom Security (Waiting Room or Passcode)
Scheduling and Hosting Meetings
- Schedule a Meeting
- Schedule a Meeting with Outlook
- Schedule a Recurring Meeting
- Schedule a Webinar with Registration
- Join a Meeting
- Start or Join a Scheduled Meeting as the Host
- Host Controls
- Host Meeting Controls
- Manage Recordings
- Manage Breakout Rooms
- Manage Webinar Participants
- Start an In-Meeting Chat
- Closed Captioning
- Breakout Rooms
- Share a Whiteboard
- DLP Zoom Room Usage